Guide: Crunchbase Search & Prospecting Strategy (2026)
last updated: Jan 28, 2026
Crunchbase is the gold standard for finding funded startups, but the interface is a maze designed to waste your time. This guide forces a linear workflow on a chaotic database so you can extract qualified leads without drowning in noise.
TL;DR
A Crunchbase search & prospecting strategy is a systematic process of filtering the database's 2 million+ companies by funding timing, growth signals, and headcount to identify high-probability B2B prospects.
- Benchmark: You should be qualifying 15–20 leads per hour manually, or 50–100 via bulk export.
- Rule: Never search without a "Last Funding Date" filter set to the last 90–180 days.
- Warning: Relying solely on "Industry" tags will flood your list with irrelevant consultants and agencies.
- Mini-Label: How to execute this workflow effectively.
Glossary
- Advanced search: The primary query builder in Crunchbase where you layer filters (Region, Funding, Signals) to narrow the total addressable market.
- Buy signal: A data point indicating a company has money and a need, such as a recent Series A round or a 15–20% headcount spike in engineering.
- Saved search: A dynamic list that auto-updates when new companies match your criteria, critical for recurring prospecting.
The Asset
Follow this strict 4-step workflow to turn Crunchbase from a database into a pipeline generator. Before you start, you must understand the specific search filters for B2B to avoid generic results.
1. Define ICP inputs
Before touching the keyboard, map your Ideal Customer Profile (ICP) to specific Crunchbase data fields. If you skip this, your search results will be trash.
1. Define ICP inputs
Before touching the keyboard, map your Ideal Customer Profile (ICP) to specific Crunchbase data fields. If you skip this, your search results will be trash.
2. Map ICP to search filters
Navigate to the "Advanced Search" tab on the left sidebar. Do not use the top search bar.
3. Qualify via signals
This is where amateurs stop and pros get rich. You need to verify if the company is actually growing, not just funded. For a deeper dive on interpreting these metrics, read how the Crunchbase signal rank explained the difference between noise and traction.
4. Export and enrich
Once your list is refined to under 100 high-quality rows:
Navigate to the "Advanced Search" tab on the left sidebar. Do not use the top search bar.
- Step A: Locate the Companies selector in the Advanced Search menu.
- Step B: Input your Headquarters Location. Be specific (e.g., "United States" or specific states, not just "North America").
- Step C: Under Financials, set Last Funding Date to Is within -> Last 90 Days. This ensures you only see companies with fresh capital.
- Step D: Under Hubs, Tags & Key Words, use Categories cautiously. Start with broad buckets like "SaaS" or "FinTech".
3. Qualify via signals
This is where amateurs stop and pros get rich. You need to verify if the company is actually growing, not just funded. For a deeper dive on interpreting these metrics, read how the Crunchbase signal rank explained the difference between noise and traction.
- Check headcount growth: Look for the Actively Hiring tag or check the Signal tab for a Growth % of 10–15% in the last 6 months.
- Verify leadership: Use the People filter within the company search. Look for recent hires in key decision-maker roles (e.g., "joined less than 6 months ago").
- Review recent news: A quick glance at the "Signals & News" section on a profile can reveal layoffs (bad signal) or product launches (good signal).
- Logic check: If a company raised $5M two years ago and hasn't hired anyone since, they are a zombie company. Remove them.
4. Export and enrich
Once your list is refined to under 100 high-quality rows:
- Step A: Click Save Search to get email alerts for new matches (this automates future work).
- Step B: Click Export to CSV. Note: Basic Crunchbase plans limit you to 1,000 rows per export.
- Step C: Import this CSV into your Crunchbase account research template or CRM for enrichment.
- Step D: Manually find verified emails for the decision makers you identified in Step 3.
Benchmarks
You cannot improve what you do not measure. Use these baselines to audit your prospecting efficiency.
Sample math:
If you start with a raw search for "SaaS" + "Seed" companies:
- Manual qualification speed: 15–20 companies per hour.
- Bulk qualification speed: 50–100 companies per hour (requires export).
- Average "Zombie" rate: Expect 20–30% of funded companies to be inactive or hiring frozen.
Sample math:
If you start with a raw search for "SaaS" + "Seed" companies:
- Raw Results: 1,000 companies found.
- After Funding Filter (Last 6 months): List drops to 200 companies.
- After Growth Filter (>10% headcount): List drops to 40–50 companies.
- Final List: 45 high-intent prospects ready for cold email for B2B startups.
Crunchbase vs LinkedIn Sales Navigator
Founders often ask which tool to prioritize. They serve different functions in the funnel.
Verdict: Use Crunchbase to build the Company List based on timing/funding, then use Sales Navigator to find the People at those companies.
Risks
- The data lag risk: Crunchbase relies on public filings and community contributions. Funding rounds can sometimes be reported 1–3 months after the wire hits. Always verify "Recent News" tabs. [Source: Crunchbase Data Methodology 2024]
- The "Consultancy" trap: Broad industry tags like "Software" often include dev shops and agencies. These are service businesses, not high-growth startups. Aggressively use the "Exclude Keywords" filter.
Will a perfect search strategy actually get you to $10k MRR?
Mastering this Crunchbase search strategy is a necessary step, but it is not the whole picture. You can build the most precise list of 500 Series A startups in the world, but that is just a CSV file sitting on your desktop. It is potential energy, not kinetic revenue.
You can have perfect execution here, but if your other variables—specifically your offer resonance and outreach timing—are weak, your probability of hitting $10k MRR remains near 0%. A search strategy is useless if you don't know which specific filters uncover hidden gems. You must move beyond just "finding" companies to understanding the intent behind the data.
You can have perfect execution here, but if your other variables—specifically your offer resonance and outreach timing—are weak, your probability of hitting $10k MRR remains near 0%. A search strategy is useless if you don't know which specific filters uncover hidden gems. You must move beyond just "finding" companies to understanding the intent behind the data.
FAQ
- You:Is Crunchbase Pro worth the cost for early-stage founders?Guide:Yes, if you sell to startups. The free version is severely limited in search filters (no funding dates, no export). One deal closes the ROI gap immediately.
- You:Why are my search results full of consulting firms?Guide:You likely used a generic category like "Software" or "Information Technology". Exclude terms like "Consulting", "Agency", and "Services" in the Exclude Keywords filter to clean your list.
No-BS guides
📉 Avg founder's probability: 12%
What if your startup is doomed to fail? ò_ô
You spent 5 minutes reading about tactics. Don't leave without checking if your current strategy can get you to $10K MRR in the next 90 days.