Crunchbase Search Template for SaaS Leads (5 Presets)
last updated: Feb 25, 2026
Founders waste hours manually filtering Crunchbase, only to export list-rot. These 5 copy-paste search templates isolate high-intent SaaS leads immediately, so you can stop searching and start selling. If you are looking for a broader Crunchbase search strategy, start there, but if you need immediate presets, read on.
TL;DR: The Cheat Code
A "Crunchbase search template" is a pre-validated combination of filters (Funding, Industry, Signals) that isolates companies with budget and intent. Most users filter too broadly; these presets filter for buying power.
How to read this: Copy the parameters directly into Crunchbase Pro.
- Benchmark: Expect a 1-3% meeting booking rate on cold traffic from these lists. Anything less is an offer problem.
- Rule: Always filter by "Last Funding Date" (within 90-180 days). Old money is spent money.
- Warning: Data starts decaying immediately. Never reuse a list export from last month.
How to read this: Copy the parameters directly into Crunchbase Pro.
Glossary
- Announced Date: The date the funding round was made public. Use this, not "Transaction Date," to gauge current buzz and cash flow.
- Hub Tags: Curated labels (e.g., "Unicorn," "Remote-First") applied by Crunchbase editors. More accurate than keyword searches for specific sectors.
- Funding Status: The current stage (e.g., Early Stage Venture, Late Stage Venture). Don't confuse this with "Funding Type" (the specific round, e.g., Series A).
- Actively Hiring: A signal indicating the company has open roles. A proxy for growth and budget allocation.
How to Use These 5 Search Presets
Copy these 5 presets into Crunchbase Pro’s "Advanced Search" > "Companies" tab. Once you find the companies, use our account research template to qualify them further.
Preset 1: The "Fresh Cash" Series A
Target: Companies with validated product-market fit and new budget to spend on scaling.
Preset 1: The "Fresh Cash" Series A
Target: Companies with validated product-market fit and new budget to spend on scaling.
Preset 2: The "Visionary" Pre-Seed
Target: Early-stage founders building B2B Marketplaces. High risk, but high accessibility to decision-makers.
Target: Early-stage founders building B2B Marketplaces. High risk, but high accessibility to decision-makers.
Preset 3: The "Remote-First" Stack
Target: Companies with distributed teams. Ideal for async tools, HR tech, and compliance software.
Target: Companies with distributed teams. Ideal for async tools, HR tech, and compliance software.
Preset 4: The "High Velocity" Seed
Target: Seed companies growing headcount aggressively. They need infrastructure immediately.
Target: Seed companies growing headcount aggressively. They need infrastructure immediately.
Preset 5: The "Competitor Clone" Hunter
Target: Companies explicitly competing with a giant. They need an edge.
Target: Companies explicitly competing with a giant. They need an edge.
Benchmarks
You cannot improve what you do not measure. Use this sample math to set realistic KPIs for your outreach campaign. Note that industry standards often cite a 3-5% reply rate as decent for cold SaaS outreach.
- List Size: 1,000 leads (Exported)
- Valid Emails: ~600-700 (after verification)
- Open Rate: 40-60% (if deliverability is good)
- Reply Rate: 3-7% (SaaS average)
- Positive Booking Rate: 1-3% of total valid sends
- Result: 1,000 leads = 6 to 21 Meetings.
Comparison: Crunchbase vs. LinkedIn Sales Navigator
Founders often confuse company search with people search. If you are deciding between Crunchbase and Pitchbook, or Crunchbase and LinkedIn, understand the distinction:
Verdict: Use Crunchbase to find the logo, use Sales Navigator to find the lead.
Risks
Even with perfect presets, two risks remain:
- The Zombie List (Data Decay): B2B data decays at a rate of ~22% annually. If you export a list and wait 6 weeks to email them, 3-5% of those leads are already invalid. Export and send immediately.
- The False Positive: A "Software" company in Crunchbase might actually be a dev agency. Agencies don't buy SaaS tools; they build them. Always manually review the website of any lead before loading it into your sequencer.
Conclusion
Mastering Crunchbase search templates is just the first step. You can pull a perfect list of 500 "Series A Funded SaaS" companies today, but if your offer is generic or your outreach is lazy, your probability of hitting $10k MRR remains near 0%.
Data isn't revenue — it's just a starting point. Don't pitch the funding news; pitch the pressure that funding creates. A founder doesn't buy your tool because they just raised $10M; they buy it because that $10M creates new expectations they can't handle manually. That’s how you convert a search result into a customer.
Data isn't revenue — it's just a starting point. Don't pitch the funding news; pitch the pressure that funding creates. A founder doesn't buy your tool because they just raised $10M; they buy it because that $10M creates new expectations they can't handle manually. That’s how you convert a search result into a customer.
FAQ
- You:How often should I run these searches?Guide:Weekly. Crunchbase data is dynamic. A company that raised "Last 90 Days" today might be "Last 97 Days" next week and fall out of your prime window. Set up Saved Searches to get email alerts.
- You:Can I export emails directly from Crunchbase?Guide:Crunchbase provides some contact data, but it is often generic (info@) or outdated. Professional sellers use Crunchbase to find the Account, then use tools like Apollo or Clay to find the Person.
- You:Why do I see "Undisclosed" amounts in funding?Guide:Many private rounds are not disclosed. Treat "Undisclosed" Series A/B rounds as valid signals: the VC due diligence still happened, even if the number is hidden.
No-BS guides
📉 Avg founder's probability: 12%
What if your startup is doomed to fail? ò_ô
You spent 5 minutes reading about tactics. Don't leave without checking if your current strategy can get you to $10K MRR in the next 90 days.